June 2005

Use Netscape Messenger 4.6 for E-mail

Contents

1. Introduction
2. Interface
3. Sending Mail
• 3.1 Attachments
4. Receiving Mail
• 4.1 Setting Messenger to Check for Mail Automatically
5. Replying to Mail
6. Deleting Mail
7. Mail Folders
• 7.1 Creating a Folder
• 7.2 Deleting a Folder
8. Filtering Messages
9. Address Book
• 9.1 Adding an E-mail Address to the Address Book
• 9.2 Adding a Mailing List to the Address Book
10. More Information

1 Introduction

2 Interface

The commands are at the top contained in a menu and toolbar.
The left section shows the mail servers and folders associated with your account.
The upper right viewing area lists the messages in the currently selected mailbox.
When you first start Messenger, the mailbox you see is your INBOX which contains new mail messages as well as any other e-mail messages that you have not previously deleted or filed into another mail folder. You may click on a message here to select it for viewing. The lower right viewing area displays the contents of each message you select.

1. Click on the  icon in the Messenger toolbar. A new window will appear where you may compose your message.
2. Type the address in the  field at the top  and type in a subject in the  field.  You may use your mouse or the tab key to change fields.
3. You send a copy to another recipient by either typing their address in an additional "To:" field or you can "CC:" (Carbon Copy) the other person.  If you wish to send a copy to another recipient but don't wish the original recipient to see whom you sent the copies to select "BCC:" (Blind Carbon Copy). To make one of these choices simply use your mouse to click on the  icon and a sub menu will appear  where you can make your choice. You could also use your address book by clicking on the  icon in the toolbar and selecting the desired address.
4. Type your message in the window area below the subject line.
5. You may check the spelling of your message by clicking on the  icon in the toolbar.
6. Send the message by clicking on the   icon in the toolbar.

3.1 Attachments

1. Prepare to send a message as above.
2. Click on the  icon in the toolbar.
3. Select  from the sub menu.
4. Choose the file you wish to send from the Window displayed and click the button.

NOTE: Be sure to indicate in the body of your e-mail the file type you're attaching so the recipient knows which program to view the attachment with. Make sure you use the default three letter extension for your documents. i.e.: ".doc" for Word documents. Netscape may have problems sending the file if you substitute say ".txt" for ".doc".

1. Click on the  in the toolbar. If there are messages the headings will be displayed in the upper right viewing area.
2. To view the message click once on the header located in the upper right viewing area and the message's contents will be displayed in the lower right viewing area.

4.1 Setting Messenger to Check for Mail Automatically

1. From the menu at the top choose . A dialog window will appear.
2. From the list on the left, click on the  beside "Mail & Newsgroups". The following sub-list will appear.


3. Click on the Mail Servers option under the Category section. On the right side of the "Preferences Window" the following window should appear. There is more information then is shown here but right now we will work with the section as it appears here. 
4. Click on the  button to see this window 
5. Place a check mark in the box labelled 
6. Enter a time interval in the value box. 15 minutes is usually a good value. Do not use a time interval less than 10 minutes as it places an unneccesary strain on our mail system's resources.
7. Click the  button.
8. Click the  button again.

1. Click on the  button in the toolbar while you are reading the message to which you wish to reply.
2. If you would like to reply to everyone who received the original message click on the  icon.
3. Edit the message that appears in your composition window (delete unwanted text and add your own responses where appropriate).
4. Send the message by clicking on the  icon.

6 Deleting Mail

1. Select the message you wish to trash.
2. Click on the  icon in the toolbar.

NOTE: The message has not really been deleted from your system or the server but has been sent to another folder called "Trash". The Trash folder is just another folder like your INBOX folder. Once messages are in the trash folder you may permanently remove some or all of them (also deletes from mail server).

1. Select the trash folder from the list of folders on the left side of the Messenger window.
2. Click on the message(s) you wish to remove permanently. To select multiple messages: Hold down the CTRL key and click on each message that you want to select or click on the first message in a list and then hold down the SHIFT key while clicking on the last message and the entire list of messages will be selected.
3. Click on the  icon in the toolbar.

1. Click on "File" from the menu at the top.
2. Select "Empty Trash Folder".

7 Mail Folders

7.1 Creating a Folder

• To manipulate folders you must be in Netscape Messenger.

1. To start Messenger, click on  in the menu at the top and select . You should be prompted for your password.
2. Click on the mail server you wish to create the folder on. (i.e. imap.uwo.ca)
3. From the menu at the top click on "File" then "New Folder". A dialog box will appear. 
4. In the "Name" field type in the name you wish to give the folder.
5. In the "Create as sub-folder of:" drop down list select the location you wish to add the new folder to. Selecting "Local Mail" adds a new folder on your hard drive. Selecting "imap.uwo.ca" creates a new mail folder on the server.
6. Click on the  button.

7.2 Deleting a Folder

1. To start Messenger, click on  in the menu at the top and select . You should be prompted for your password.
2. Select the folder you wish to delete from the list.
3. From the menu at the top click on "Edit" then "Delete Folder". This will move the folder into the Trash folder so you must still delete the folder from the Trash.

8 Filtering Messages

1. From the menu at the top select "Edit" then "MessageFilters". A dialog window will appear.
2. Click on the  button. The following window will appear. 
3. Type in a filter name in the "Filter Name" field.
4. Choose whether you want to have any or all of the filter criteria to be met.
5. Select what Messenger should check when filtering from the section above where you see  above. You can check for other options by clicking on the  and making your choice.
6. Select the condition under which the message is selected from the  drop down list.
7. Type in what the filter is looking for the field beside the blank window to the right of the window mentioned in the previous step. You can choose multiple things to search for by clicking on the  button.
8. Select the command Messenger should perform from the "then" drop down list.
9. Select the folder from the folder drop down list.
10. Type in a description of what the filter is for in the description window.
11. Click on the  button. That particular filter is now set.
12. To add another filter click on the "New" button and repeat steps 3 to 11. Otherwise click on the  button.

9 Address Book

9.1 Adding an E-mail Address to the Address Book

Method 1

1. Right click anywhere in the e-mail message and a sub-menu will appear where you can choose  An address book card will be opened for you.
2. Make sure the name is correct and enter a nickname.
3. Enter any other data you wish to keep track of.
4. Click on the  button.

Method 2

1. Open the address book by clicking on  from the menu at the top and select .
2. Click on the  icon.
3. Fill in the "First Name", "Last Name" and "Display Name" fields and the "Email" field with the appropriate information.
4. Fill in the "Nickname" field with a quick name that you can type when sending a message that will cause Messenger to insert the contact's full e-mail address. Make sure that the "Nickname" is easily recognizable to you.
5. Enter any other data you wish to keep track of.
6. Click on the  button.

9.2 Adding a Mailing List to the Address Book

1. Open the address book by clicking on  from the menu at the top and select .
2. Click on . A dialog window will appear.
3. Type in a name for the list in the "List Name" field.
4. Type in a nickname for the list in the "List Nickname" field.
5. Type in a description for the list in the "Description" field.
6. Type in the nickname for each contact in the entry fields.
7. Click the  button when finished.

10 More Information

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