How Do I ... Manage Folders in Western's Webmail?

Contents


Introduction

Western's webmail interface allows the user of folders to organize and store messages.  The Command Area contains a list of all available mail folders.  Folders can be create, renamed, or deleted.  There are two different ways to accomplish this task. You can right click the folder (or email identity) and use the context sensitive menu or you can use the buttons in the Command Area.

Right Click Menu Options

On any user created folder, you can right click and you will see the following menus:

folder

From this menu, you can either Create a Folder, Rename a Folder, Delete a Folder or Move a Folder.

You Can also Share the Folder, or view the folder properties.

Command Area Buttons

In the Command Area, there are four buttons that you can click to manage your folders.

 

  • new-folder Create or Subscribe to a Folder
  • folder-prop Folder Properties
  • rename-folder Rename Folder
  • del-folder Delete Folder

Creating a New Folder

To create a new folder click the "Create or Subscribe to a Folder" button or right click and click New Folder.

You will see the following window appear.

new

Enter the name of your new folder here and then click the create button.

You will now see your new folder in the list of all folders.

Rename a Folder

To rename a folder, select the folder you want to rename, and then either click the "Rename Folder" button or right click and click Rename Folder.

You will see the following window.

ren

Enter the new name for your folder and then click the  button button.

The Folder will now reflect the new name in your folder list.

Delete a Folder

To delete a folder, select the folder you wish to delete and then either click the "Delete Folder" button or right click and click Delete Folder.

You will see the following window asking for confirmation.

delete

If this is the correct folder to delete, click the Delete button, otherwise click Cancel and the delete will not take effect.

Move a Folder

To move a folder, select the folder you want to move, right click and click Move Folder.

You will be presented with the following window.

move

Select the folder you wish to move the current folder to, and then click the Move Folder button to complete the move.

Share Folder

To share a folder, select the folder you want to share and then either right click and select Share Folder, or click the Folder Properties button and click the Sharing tab.

When you do this, you will be presented with the following window.

share1

The first line shows the permissions for everyone with a UWO email address.  Typically you should leave the access permissions to "None".  Click the plus (+) sign to the right of Acess Permissions.

This will add another line to this screen.

Click on the button that looks like an open address book.

share2

Now click on the box in the top right hand corner of this screen and start typing the username of the person.

It will then start showing you results based on that username.  Select the user you wish to share this folder with.

share3

You must also select the permissions that you wish to assign to that user (default is read only).  You can select either Read Access or Read and Write Access.

If you wish to add another user, click the plus sign to the right of the access drop down.

When finished, click the  Save Changes button to save your changes and successfully share the folder.

Folder Properties

Folder Properties allows you to see some quick information about a specific folder.

To view Folder Properties, click on any folder and then either right click and click Folder Properties, or click the Folder Properties button.

The following window will be displayed.

prop1

If this is a user created folder, you can click on the Change button (beside the Folder Name) to change the name of the folder from here.

This Window also shows you the number of messages that are in the current folder.

prop3

You can also see what your total Email Quota is.

prop4

Also, you can view how large this current folder is in comparison to your entire email quota.

prop5

When finished viewing the properties, simply click close to take you back to your email.

 

Disclaimer: The provided instructions are for information purposes only. Neither The University of Western Ontario nor the Division of Information Technology Services assume any responsibility for loss of use or damage to a computer system (including any data or software contained within the computer system) which is the result (directly or indirectly) of the application of these instructions. Any problems, questions or concerns not addressed by these instructions should be directed to the vendor and/or the manufacturer and not to The University of Western Ontario or any of its employees or incumbents.

©2010, The University of Western Ontario. Permission is granted to copy in whole or in part provided that due credit is given to the authors, Information Technology Services, and The University of Western Ontario.

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