How Do I ... Compose and send Emails using Western Webmail

Contents


Introduction

This document will walk you through Composing and Sending Emails using the Western Webmail Webmail client.  You will also learn how to Add Attachments, Use the Spell Checker, Reply to and Forward Emails.

Composing and Sending Messages

To send a message, click on the New Mail button  mail on the far left side of the Command Link section. A new message section will open in the center of the screen. This screen is tabbed and to return to the inbox simply click on the Inbox tab.

new

  • Type the address in the To field at the top and enter in a subject in the Subject line. Note that there must be a subject entered. Without one, the e-mail will not be sent and an error message will appear.
  • You can send a copy to another e-mail address by typing it in the Cc (Carbon Copy) field.
  • If you do not want any of your recipients to see who you sent copies of the e-mail message to, click on the Bcc   Bcc (Blind Carbon Copy) field that appears.

Bccline

  • Type your message in the window area below the subject line.
  • Click on the Options tab  options to set priority or receipt on the message.
  • You may choose to set the Priority drop-down menu to Normal, Urgent, or Low.
  • You may choose to set the Request  receipt drop-down menu to None, Read, Delivery, or Delivery and read.

priority

  • To send the message, click on the Send   send button. 

Adding Attachments

If you wish to attach a file to an e-mail message such as a word processor document or a picture file:

  • Prepare to send a message as above.
  • Click on the Attach   attach button. The following window will pop up.

browse

  • Click Open once the desired file has been selected, this will attach the file to the e-mail message.
    • Repeat steps two and three above for all needed attachments.
  • If you have attached the wrong file(s) by accident just click the Remove button beside the file that is not needed.

remove

Using Spell Check in Western Webmail

This feature of Western Webmail allows you to spell check your email for common spelling mistakes.

NOTE: The dictionary is not exhaustive and will not catch all spelling mistakes. As well, it does not include grammer checker so please do not rely on it to proof read and correct all errors.

  • First, complete the message in the compose window. Any misspelled words will be underlined in red. You can right click on the word and a drop-down menu with a list of possible corrections will appear. Click on the correct word and it will automatically change it to the correct spelling.

spellcheck

  • You can choose the language that you would like to have your message checked in by clicking on the drop-down menu button for Language lang and selecting the language that you have typed your message in.

language

  • Now you can right-click on each highlighted spelling error for correction suggestions. Click on the one you agree with or click on Edit... to type in your own correction.
  • When you have finished with the corrections click on the Send   send button at the top of the compose window to have your message sent.

Replying to Mail

  • Open the message you would like to reply to by double clicking on it in your message list. This will open the message in a tab separate from your Inbox.
  • Now click on Reply

reply

  • This will open a new message. You may also choose to Reply All from the drop-down menu by clicking on the downward facing arrow.
  • Send this message as usual. (Refer to the above section)

Forwarding Mail to Others

To forward a message from your inbox to other recipients:

  • Open the message you want to forward by double clicking on it in your message list.
  • Now click Forward

forward

  • To send the original message as an attachment, click on the drop-down arrow, you may also choose to forward the message inline from here.
  • Edit the message, adding your own text or introducing it.
  • Send the message as usual. (Refer to the above section)
    • NOTE: If you send the original message as an attachment, it will forward your email with full headers.  If you choose to forward inline, then you will only get the standard headers.

 

Disclaimer: The provided instructions are for information purposes only. Neither The University of Western Ontario nor the Division of Information Technology Services assume any responsibility for loss of use or damage to a computer system (including any data or software contained within the computer system) which is the result (directly or indirectly) of the application of these instructions. Any problems, questions or concerns not addressed by these instructions should be directed to the vendor and/or the manufacturer and not to The University of Western Ontario or any of its employees or incumbents.

©2010, The University of Western Ontario. Permission is granted to copy in whole or in part provided that due credit is given to the authors, Information Technology Services, and The University of Western Ontario.

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