Registering Associated Persons to Western
(Associated Persons of Interest /POI - formerly called Special IDs)
Introduction:
An Associated Person (Associated Person of Interest / POI) is an individual who has a recognized and approved affiliation with Western University, but who is not an employee of Western.
Registering an Associated Person will result in the individual being assigned a unique Western Identification Number and this Identification Number is used to provide access to appropriate resources at the University in support of that role. Many of these people are visiting scholars, visiting researchers/scientists, volunteers, employees of an Affiliated University College, clinical educators who are supervising, mentoring or assisting students in a hospital setting, etc.
All registrations must be approved by the Administrative Officer designated in your department/unit who is responsible for the management/approval of these registrations.
Please refer to the information below on a variety of topics to help with the administration of Associated Persons.
Contents:
Definition of Associated Persons (Associated Persons of Interest /POI)
• What is an Associated Person?
• Types of Associated Persons at Western
Requirements for Registering an Associated Person
• Collection of Personal Data
• Collection of Relationship Information
How to Register an Individual
• Registering a New Associated Person
• Managing Existing Individuals - Cancel, Extend or Re-New Registrations
• Administrative Reports for Management of Associated Persons
• Who can register an Associated Person?
Communicating with the Individual
• Western ID Letter
• UserID and Password
Changes to Personal Data
• Names Changes and/or Corrections to Personal Data
Access to University Resources
• What services does an Associated Person receive?
• Western Directory
Affiliated University Colleges
• Specific information for Affiliated University Colleges
For further help please contact...
• Human Resources Communication Centre
• Information Technology Services
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