Human Resources

New Employee Orientation

Critical Pay Information for New Employees

Please read the document Critical Pay Information for New Employees to understand the importance of providing direct deposit information and an up to date address via My Human Resources . This will ensure your pay reaches you.  

New Staff Orientation Checklist

Resources for Western Faculty and Staff on effective use of workplace technology can be found through Information Technology Services.

Here are some required and recommended actions to help you have a successful start at Western.

Open a PDF version of the chart below to print.

              Actions (for the first days and weeks) in Your Role & WorkplaceSuggested Source(s)
With your supervisor, review your role and the expected outcomes. Supervisor
Ensure that you understand what is expected of you during the first week. Supervisor
Ask how you will communicate with your supervisor or receive support as you orient to your role. Supervisor
Familiarize yourself with the physical space of your work area:
  • where to hang your coat
  • where to store and eat your lunch
  • where the washrooms are...etc.
Supervisor
Ask:
  • how breaks and lunch work
  • how each other's absences are covered
  • if there are special telephone and e-mail protocols
  • about relevant health and safety practices
Supervisor
Familiarize yourself with the unit/department's role and organizational structure. Supervisor
Human Resources & Safety
Activate your email address by digitally signing the Acceptable Use Agreement. ITS Computer Accounts Office
ext 83800 (option 2)
Ensure that Human Resources has your personal contact information (including bank deposit details). My Human Resources
Use your User ID and password
Complete Western's Employment Equity Survey.

Complete the Survey here

Equity & Human Rights Services
Arthur & Sonia Labatt Health Sciences Building, Rooms 330-335 ext. 83334
equity@uwo.ca

Note the date/times of Human Resources or Health appointments. These are usually indicated on the orientation schedule accompanying your offer letter.

Human Resources -
Recruitment, Pension, Benefits & Payroll - 519-661-2194 (or x82194)

Staff/Faculty Health
519-661-2047 (or x82047)

Complete Western's core online training (required for all employees):

  • Western’s Employee Health and Safety Orientation - Work Safely at Western
  • Workplace Hazardous Materials Information System (WHMIS)
  • Accessibility at Western
  • Safe Campus Community: Preventing Harassment, Violence and Domestic Violence at Western

Complete the required courses specific to your role.

Required Training
Other Resources
If applicable to your role, complete the “Request for Access to Corporate Information” form.  Request authorization from your unit head and submit the completed form to the Computer Accounts Office (SSB 3300 or fax to x83486). http://www.uwo.ca/its/identity/cda.html
Contact Parking Services if you need a parking permit. Parking Services:
Support Services Building,
ext 83973
www.uwo.ca/parking
As needed, ensure ITS has been contacted for a telephone connection. Telecommunications: ext 83323
www.uwo.ca/its/telecom
Review the information provided on how to effectively use Western phones, email, computers, etc. http://www.uwo.ca/its/eskills/
Obtain your Western One photo ID card from the Student Central - Room 1120 in the Western Student Services building (WSS). Building access information will be programmed into the system based on the pre-authorized access. Campus Community Police Services
As needed, obtain a signed "Western Keys Request Form" from your supervisor. Pick up the key in person and provide Western Identification. Alternatively, request swipe card access to electronically secured work environments by contacting the department security contact and completing the card access request form. Keys Request Form
Ensure your work area is properly equipped with supplies. Supervisor / colleagues;
Western Office Supplies
As needed, order business cards. Supervisor (use the approved supplier to order cards.)
As needed, familiarize yourself with Western's purchasing procedures for Goods & Services. Financial Services - Procedures for Procurement
Familiarize yourself with Western's administrative policies and procedures. University Secretariat - Policies & Procedures
Helpful Suggestions
Tour the campus. Refer to our campus map
Explore the Western website. www.uwo.ca
Consider a membership at Campus Recreation. Campus Recreation
Look into the Campus Meal Plan. Save 5% on your meals when you use the Campus Meal Plan. Campus meal plan
Find out how to contact your union or association.

Employee Groups and Collective Agreements

Consider upgrading your computer skills. ITS offers non-credit computer courses to faculty, staff & graduate students. www.uwo.ca/its/courses/