Residence Fees & Regulations

When do I pay for residence fees?

You will be mailed a welcome package in July that will include your residence invoice, residence contract and building assignment. Residence fees are due no later than August 15. Fees may be paid in full or in two instalments, however, there is a charge of $60 if paying in two instalments. The minimum first-term instalment is $3,500 ($2,000 for Alumni House residents without a meal plan). This payment is in addition to the full Residence Deposit Fee of $450, which will be credited to your account. A second invoice will be issued in early December and payment is due in early January.

What if I am late paying my bill?

Residents who have not paid nor accounted for residence fees by the dates specified by the Division of Housing and Ancillary Services will be assessed a $35 late charge for each late payment.

Please note: If you wish to defer payment of your residence fees you must have applied for OSAP by May 31 if you are an upper-year student, and by June 30 if you are a first-year student. No deferments will be granted to students who did not apply for assistance before these dates. If a deferment is requested, please telephone the Residence Admissions Office at 519-661-3547 prior to payment deadline dates to discuss deferment possibilities and further payment arrangements.

Can I pay by Interac?

Direct payment by Interac is widely available on campus. As long as your maximum withdrawal will permit, you are able to pay outstanding tuition or residence fees, purchase additional funds on your meal plan account, and make purchases at the Book Store with this method of payment.
 
Do I have to pay the full amount if I get a single room late in the semester?

No. The charges are prorated from the time you accept an offer for a single room.

REFUND POLICIES

As regulations provide that tenure will be for the full academic year (e.g., for undergraduates September to April), applications for withdrawal will be considered only under exceptional circumstances. Withdrawal will be contingent on the resident assuming financial responsibility for his/her full fee (including meal plan overhead costs) until a replacement acceptable to the Division of Housing and Ancillary Services has taken up residence and has assumed financial responsibility for the remainder of the full residence fee. Prior to leaving, students are also required to fill out a withdrawal form, which is available at the front desk.

All students who withdraw from residence or are required to withdraw for any reason whatsoever, or who have had their Residence Contracts terminated, will be assessed a $450 withdrawal fee, not as a penalty but as liquidated damages to cover the Division of Housing and Ancillary Services’ costs. As all residents are required to be full-time students of The University of Western Ontario, a student who withdraws from the University will be required to withdraw from residence, and will be assessed the withdrawal fee.

Some students may decide to cancel their residence offer before the academic year commences. Half of the $450 deposit will be refunded to students whose written notice of cancellation is received by the Residence Admissions Office no later than August 15. Any student who cancels his/her residence offer after that date will forfeit his/her $450 residence deposit. If students are not deemed full time or are not academically admissible according to the Registrar, by August 1, their residence contracts will be cancelled and their residence deposits will be refunded.

If, after accepting residence accommodation in Alumni House, Delaware, Elgin, Essex, Medway-Sydenham, Westminster, or Saugeen-Maitland, a student elects to transfer to one of the affiliated colleges (Brescia, Huron, or King’s) his or her residence deposit fee will be forfeited, and he or she will be subject to all applicable charges and withdrawal regulations. No transfer will be permitted from the residence halls to university-owned apartments and vice-versa.

Upper-year students who are not accepted to a limited admission program (e.g., Law, Medicine, Dentistry, etc.) at Western, but who have been admitted to the same program at another university, will be refunded the full $450 deposit on the condition that they submit a written request for the refund within the current academic year.

Portions of the information on this web site have been taken from the Residents' Understandings policy handbook. If there is any discrepancy between the copy on the web site and that of the printed Residents' Handbook for the current academic year, the most recent printed version will be deemed as correct.

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