Mileage & Per Diem Rates for UWO Travellers

Section 1 - Mileage Allowance

(a) The mileage reimbursement rates for use of a private vehicle while on approved University business are:

(b) Based on the above mileage rates, it is relatively expensive to use a private vehicle for long distance travel to places like Toronto or Detroit. Alternative forms of transportation, such as car rental, are often more economical and are encouraged whenever possible.

For example, car rental costs range from $80 - $95 for a one-day trip to Toronto and return, depending on whether the rental is a compact or a full size 6 passenger car. This includes gasoline and taxes and assumes the American Express Corporate Card is used to avoid insurance costs of about $25 per day.
Rather than incur mileage costs of about $140 - $160 for each trip to Toronto, budget units may wish to introduce a flat rate allowance of say, $95, in lieu of actual mileage, whenever a personal car is used.

Section 2 - Meal and Accommodation Allowances

(a) Without receipts, the maximum allowance for meals is $45.00 per day in Canada and the equivalent of $45.00 U.S. in all other countries. The meal allowance includes gratuities and taxes and its breakdown is:

(b) The maximum rate for accommodation with colleagues, friends or relatives is $25.00 per night.