Procurement Services: Cancelling / Modifying / Expediting Purchase Orders

Cancelling / Modifying Purchase Orders

It sometimes becomes necessary to make changes to a Purchase Order that has been issued. Typical reasons include:

1. the substitution of one item for another;
2. a change in price for an ordered item;
3. the quantity of an item ordered requires adjustment; or
4. the order requires cancellation.

When a change is required, Procurement Services will not notify the Supplier unless requested by the Supplier or the Requisitioning Department.
Procurement Services will also initiate any changes necessary to update the internal computerized record of the Purchase Order (e.g. any changes in the amount committed to the account shown on the Purchase Order).

Expediting Purchase Orders

Since the University does not have a centralized receiving department, in many cases you must act as the receiver. We in Purchasing do not know when you have received your order. Therefore, you must let us know if something is late or if there is a problem with delivery.

If such a problem does arise, call the buyer who processed the order. Give him/her the Supplier name, Purchase Order number and other pertinent details and we will follow-up and get back to you as soon as the information is available.

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