Procurement Services: Multifunctional Device

Introduction

After completing a competitive and comprehensive RFP process in partnership with the University of Guelph, Fanshawe College, Trent University and the Thames Valley District School Board, Western Procurement Services is pleased to announce a new vendor agreement with Toshiba of Canada and OE Canada Inc. to replace the current fleet of Toshiba Multifunction Devices (MFD’s) with new leading edge multifunctional printers.

The bidding process identified Toshiba of Canada and OE Canada Inc as the best value for the University and the new equipment includes enhanced features and functionality that will assist departments with productivity gains at an extremely competitive cost.

The new technology includes many new enhancements and features: faster operating system, significantly higher quality colour production, faster colour production (up to 4 times existing speeds), standard colour scanning, preview scan and a USB port.

The term of the contract is 5 years expiring August 31, 2016. OE Canada is responsible for keeping the MFD’s functioning ‘as new’ throughout the duration of the contract.
           

Equipment

Delivery Schedule 

Manuals/Quick Reference

http://security.uwo.ca/MFD/manuals.html

Toner/Supplies

Toner and supplies for your new Toshiba MFD can be ordered from Western Office Supplies (WOS) as in the past. WOS can be reached at X88122. There is no charge for the toner as this cost is covered within the MFD’s cost structure. There is a charge for staples, transparencies and paper.

Billing

The new contract has taken on a slightly different billing structure. Each copier will have a quarterly lease rate as opposed to a straight cost-per-copy rate in the past. Departments will be billed quarterly in arrears for both the lease charge and the cost-per-copy volume charge for that period.

Equipment Order Forms/Costing

Samsung CLX-6250FX

Toshiba eStudio 2540c

Toshiba eStudio 3540c

Toshiba eStudio 4540c

Toshiba eStudio 6540c

Training

Your new Toshiba eStudio devices operate in an almost identical way to the equipment you are currently using.  In fact, many users will not experience any interruption while performing their regular work.  This minimal learning curve will certainly assist during the transition period.  In order to ensure everyone is comfortable and confident while using their new devices the following training resources are available:

Online Training
http://copiers.toshiba.com/usa/support/training/index.html

Simply select the orange link that corresponds to your copier model.

 Book additional / Advanced Training
Additional user training can be scheduled on a departmental user basis beginning later in September and October.  This can provide advanced user training, function review or general knowledge.

IT/Technical

 http://security.uwo.ca/MFD/

Contacts

OE Canada
            Chris Costello
            ccostello@oecanada.com
            519-649-5066

Western Procurement Services
            Peter Jeffs
            purpgj@uwo.ca
            X84584

• Forms
• PeopleSoft Documentation
• Policies & Procedures
• Publications
• Financial Statements
• Training / Reference Material