Western University is committed to high standards of ethical, legal, environmental and professional behaviour by its members when carrying out their responsibilities and managing the resources entrusted to them. All University faculty, staff and personnel who, during the course of their duties, are involved in the process of acquiring goods or services shall perform their duties to the following standards:
The majority of transactions relating to purchasing are of a confidential nature and should be treated as such, especially with regard to our suppliers. It is unethical, as well as damaging to the University's reputation, to allow information about a vendor's quotation to pass to another vendor. This includes indirect methods of communication such as overheard telephone conversations or vendor interviews and documentation left open and available at workstations.
A conflict of interest exists when an employee can make personal gains from an outside interest by their ability to influence dealings for the University or any other transaction which otherwise inhibits the impartiality of the employee's business judgment. Consequently, the University, as a general rule, does not enter into purchasing contracts with students, faculty, staff or members of their immediate families.
Acquisitions from a business in which an employee has an interest is prohibited unless full disclosure of the background facts are presented to Procurement Services. This information is reviewed by the Director of Procurement Services for a decision on whether a conflict of interest is present and, if so, what course of action is to be taken.
All procurement activities carried out for the University are to be conducted in accordance with: