For undergraduate students required to withdraw from the University, the information below will help you navigate the appeal procedure. All academic appeals for graduate students are handled by the School of Graduate and Postdoctoral Studies.
General Appeal Information (Undergraduate)
Any student who is required to withdraw from the University for failure to meet Western's minimum progression requirements may appeal to the Dean of his or her Faculty of Registration.
The request MUST be in writing and MUST contain the following information:
- The reasons why the student feels he or she did not have a successful year. If there were extenuating medical or compassionate grounds, these MUST be documented by letters from a physician, member of the clergy, or other appropriate individual. The documentation must contain information on the severity and duration of the extenuating circumstances;
- A list of the courses attempted during the unsuccessful academic year and the names of the course instructors (see appeal form);
- An indication of the preferred program and courses of registration for the next academic year if the appeal is granted;
- An explanation for why he or she feels that future academic success is likely if the appeal is granted.
APPEALS MUST BE SUBMITTED BY JUNE 30.
All requests should be forwarded to:
Associate Dean, Academic Programs
Faculty of Health Sciences
Room 200, Arthur & Sonia Labatt Health Sciences Building
LONDON, ON N6A 5B9
It is the student's responsibility to ensure that his/her appeal file is complete. All appeal decisions will be based solely upon the information and supporting documentation provided in the appellants written submission.
In-person meetings to discuss an appeal will be at the discretion of the Associate Dean and can only be initiated by the Dean's Office. Appeals are normally granted ONLY when significant extenuating circumstances have occurred during the unsuccessful academic year.
PLEASE NOTE: In the event of a postal strike, letters of appeal can be directed to the Dean's Office via fax (519-850-2347), courier or hand delivery.
Writing Your Appeal
In your appeal letter you must address all of the following questions:
- What were the extenuating circumstances which contributed most significantly to your poor academic performance?
- When did the problem(s) arise? Appropriate supporting documentation (e.g. medical note from a doctor to document problems, or a letter from a family member or close personal friend to support medical and/or compassionate grounds) MUST be submitted with the appeal. If you need more information regarding the submission of appropriate documentation, please contact the Dean’s Office.
At the time you were encountering the problems/difficulties that affected your academic performance:
- What attempts did you make to contact your course instructors, Academic Counsellors, Learning Skills Counsellors (in the Student Development Centre), the Ombudsperson, or Student Health Services?
- What academic accommodation (e.g. special arrangements or permissions) did you request?
- What steps did you take to minimize the impact of the problems on your academic work?
- Approximately what percentage of classes did you attend in each course?
- What assignments/tests/labs/quizzes/exams did you complete in each course?
- Please record the grades you received for assignments/labs/tests/quizzes/exams, etc in each course. If you failed to complete all the course requirements, explain and provide reasons.
- Please list the final grade earned in each course in which you were registered during the past academic year and the name of each course instructor.
- Why do you feel you will be successful in future University-level studies?
- What are your academic goals?What is your long-term degree/program objective?
- In what specific program do you wish to register during the coming year?
- What specific courses do you wish to take during the coming year?
Note: In the last two items above, do not list courses or programs for which you are not currently eligible. You MUST check the prerequisites for the program and courses you wish to take.
Remember to enclose all appropriate supporting documentation with your appeal. It is the responsibility of the student to ensure that his/her appeal file is complete and it is strongly recommended that you make copies of all information mailed to the Dean's Office. Originals of all documents are required and will be retained by the Dean's Office.