Occupational TherapyWestern Health Sciences

Medical/Non-Medical Requirements

In order to ensure the safety of students and patients, the following medical and non-medical requirements must be met by students prior to participating in a fieldwork placement.

These tables are to be used as guidelines by the student and their health care provider to obtain the necessary medical & non-medical documentation required for Western University OT fieldwork placements.

Mandatory Medical Requirements

ImmunizationType of Immunization Required
(Blood Test with Paper Documentation Required where indicated)
Procedure to Obtain Requirement
Red Measles
Mumps
Rubella
IgG lab that confirms immune status If lab result does not demonstrate immunity and if there is no documentation of MMR, then vaccination required (two doses spaced minimum 28 days apart).

If lab result does not demonstrate immunity and there is documentation of at least on valud MMR, then a second MMR should not be given.
Varicella (chicken pox) IgG Lab evidence of immunity If lab result does not demonstrate immunity, then adult series vaccination required (two doses spaced minimum 6 weeks apart).

If only one previous vaccination, then one additional dose required before blood work completed.
Hepatitis B Documentation of immunization series dates:

3 doses series: 0, 1 and 6 months
OR
2 dose series (given between 11-15 years of age): 0 and 4-6 months

(*Immunization series not required if blood test demonstrates Immunity)

AND

Blood test indicating immunity (antibody to Hepatitis B surface antigen)
  1. If no primary series documentation available AND blood test does not show immunity then Hepatitis B immunization series required (3 doses: 0, 1, 6 months).

  2. If documentation of primary series available but blood test does not show immunity, then Hepatitis B booster required with repeat serology one month later.

  3. If no primary series documentation available AND blood test shows immunity then criteria met.

Polio Documentation of primary immunization series dates: (4 doses; 2, 4, 18 months then one dose after the age of 4 years). If no documentation then adult vaccination series required.
Tetanus / Diphtheria / Pertussis
  1. Documentation of primary immunization series dates
  2. MUST have documentation of one booster dose of Tetanus, Diphtheria and Pertussis (e.g. Adacel®) during adolescence or adulthood (within past 10 yrs.).
If no documentation then adult vaccination series required.
2 step TB skin test**

Obtain after
August 15
Documentation of 2 step TB skin test once per life time. If positive TB skin test, documentation:
  1. of a negative CXR report is required

  2. 2. or review and documentation by Dr. with recommendation and/or treatment.

TB skin test ( 1 or 2 step)**

Obtain after
August 15
Documentation of current TB skin test within past 12 months. If positive, documentation:
  1. of a negative CXR report is required

  2. or review and documentation by Dr. with recommendation and/or treatment.

Flu Shot Documentation of receiving shot when it becomes available in the Fall. If unable to receive flu shot, documentation from Dr. required.

**TUBERCULOSIS SURVEILLANCE

You must have documentation of at least 1 previously negative 2-step TB skin test. If one of the tests has not been completed within the past 12 months, based on the last day of your 9581 placement, you require an additional single TB test.

For positive TB test reactors, a chest x-ray, current within the last 12 months, based on the last day of 9581 placement is required and a copy of the x-ray report is required. Anyone with a confirmed positive TB test and who has not received counseling or advice concerning prophylactic treatment should be referred for an expert consultation by their treating practitioner. In addition, those who have received counseling or advice concerning prophylactic treatment should provide a copy of their consult note.

Mandatory Non-Medical Requirements

ItemDescriptionType
N95 mask testing Documentation indicating test valid; to be completed every two years; must be one of mask types listed under type.

Testing arranged by the School of OT through 3M in Sept/Oct. for 1st yr. students.
  • 1870s or 9210 (regular size)
    [if fitted for one of these “regular” masks, it is valid and safe to use other mask]
  • 8210
  • 1860s (small size)
  • 8110s (small size)
    [if fitted for one of the “small” masks it is NOT valid and safe to use the other mask]
Criminal Record Check (CRC) with Vulnerable Sector Screening (VSS) Documentation indicating valid for 12 months
18 Years of Age and Over
Obtain from Ontario Education Services Corporation (OESC). Review the information carefully. If you fit the OESC criteria for having them process your record check, then you must obtain an OESC ID card. You MUST select the OESC Option that has the written report. Contact OESC to confirm processing time or for more information about the ID card.
Note:

If you are not able to obtain an OESC ID card because you do not fit the OESC criteria for having the record check completed through OESC, then you will obtain a Police Records Check & Vulnerable Position Screening from your Local Police Service. When completing the request for Vulnerable Position Screening, note on the application that you are working in an area where there are children and/or vulnerable persons.
First Aid Document indicating first aid valid until the end of the program. Obtain First Aid and CPR certification which is valid for a 3 year period.
CPR Document indicating CPR valid until the end of the program.
Privacy & Confidentiality Document Read and complete the 5 on-lines modules. Afterwards print off the Privacy & Confidentiality Agreement at the end of the module and sign. Website: www.lhsc.on.ca/priv/prvstu
User ID: gexpriv
Password: rv1Xk7dt (case sensitive, third symbol is the number 1)

NOTE:

Once you obtain these documents, please place them in a secure folder so you will be able to locate them easily for future use. Please bring the following to your appointment with the nurse.

  • Valid & original documentation for all mandatory requirements listed above.
  • A photocopy of your original documents (to be placed in your student file).