Occupational TherapyWestern Health Sciences

Pre-Placement Requirement Clearance for Entering Students

Student Health Services has partnered with the School of Occupational Therapy to provide support and clearance of pre-placement requirements. Practice sites may request documentation for their records. It is the students’ responsibility to provide this as requested, not Student Health Services or the School of Occupational Therapy.

NOTE: Failure to adhere to the requirement deadlines will result in a hold on your academic record and a $50 administrative fine.

Pre-Placement Clearance Instructions

In order to meet the pre-placement requirements, you need to complete the following steps:

  • Book an appointment with Student Health Services (well before your requirement deadline).
  • Gather all documentation and update immunizations/vaccinations, as per the Medical Requirements listed below. NOTE: Immunizations are available directly from Student Health Services and should be booked prior to your clearance appointment.
  • Gather all other documentation and renew qualifications as required, as per the Non-Medical Requirements listed below. NOTE: Mask fit testing can be done at Student Health Services. If you need testing, be sure to mention this when you book your appointment.
  • Bring 2 copies (original plus a copy) of all documentation with you to your Student Health Services appointment.

Your Student Health Services Appointment

You need to make an appointment with a Student Health Services nurse for final clearance.

You are encouraged to book your appointment early, even if you do not have all documentation in place. Don’t wait until the last week to book your appointment as appointment times will fill.

Ensure that all requirements have been met and proof of completion has been received BEFORE you attend your scheduled appointment. You will not be cleared until all requirements have been submitted and if there is anything outstanding, you will be required to pay for an additional appointment.

Note: The influenza vaccination (flu shot) is only available during flu season. Documentation is due annually by November 15 and can be submitted to Student Health Services without an appointment. Submission information to be provided in the Fall term.

If documentation is missing or a requirement is not complete, students will need to book another appointment for an additional fee.

If you need to cancel an appointment, ensure you cancel at least 24 hours prior to your appointment or you will be charged for a missed appointment. You can call the cancellation line 24 hours a day at 519-661-3030.

Please bring to your appointment:

  • Blood lab reports (as required)
  • Yellow immunization card or other proof of immunization
  • Certification cards (as required)
  • Original and a photocopy of all documents

Student Health Services Fees

Initial Clearance Appointment $35.00
Missed Appointment $35.00
Mask Fit Test $25.00
Additional Appointment $20.00
Immunizations OHIP
All prices listed include HST

Questions and Contact Information

If you have a question, please consult our FAQ section.

For other information, contact:

Wendy Bernier
Fieldwork Assistant, School of Occupational Therapy
519-661-2111 x88754

Student Health Services
University Community Centre, Room 11

Entering Student Requirements

Medical Requirements

Tuberculosis (Mantoux) – 2 Step TST (+ 1-Step TST if required)

Documented proof of a 2-step TB Skin Test (TST). If 2-Step TST was completed more than 12 months ago, a current 1-Step TST is also required. If either TST is positive, the student will require medical follow-up with chest x-ray.


A positive serologic test for the antibody, or documented proof of 2 vaccinations.

Measles, Mumps, Rubella (MMR)

A positive serologic test for antibody, or documented proof of vaccination (NOTE: Two doses of measles vaccine are required).


Documented proof of vaccination within the past 10 years.


Proof of primary series of vaccines, or a booster within the past 10 years.


Proof of complete series of vaccines (5 doses for children up to age 6, and 3 doses if primary series started after age 7 [adult dose]).

Hepatitis B

Proof of primary series and a serology test or a series of up to 3 injections, followed by an antibody check (titre).


Annual vaccination; flu documentation due by November 15.

Non-Medical Requirements*

* Students with certifications/requirements expiring during the placement period must renew (before expiry) and provide updated documentation to Student Health Services to continue to be eligible for placement. This will require another appointment and there will be a charge for this appointment.

Criminal Screening

Completed annually; must be valid for the entire duration of each placement. To meet this requirement:

  • Students must obtain a police check with vulnerable sector screening (VSS).

Standard First Aid

Must be valid for clearance into first term of placements


Must be valid for the entire duration of each placement.

Mask Fit Testing

Completed every two years; must be valid for the entire duration of each placement. Mask fit testing can be completed at Student Health Services. Students should be fitted for one of the following: 3M 1860S, 3M 8210, 3M 1870/9210.

Workplace Hazardous Materials Information System (WHMIS)

Completed every 3 years; must be valid for the entire duration of each placement.

WSIB Student Declaration

Completed upon entry into first term of placements; Ministry of Training, Colleges & Universities Work Safety Insurance Board (WSIB) coverage policy.