Documents, Forms and Timelines

Form Name	Summer Term (May start) Due Dates	Fall Term (Sept. start) Due Dates	Winter Term (Jan. start) Due Dates
Desk Space Form		September 14
HRS Course Enrolment Deadline	April 15 (Completed Online)	August 15 (Completed Online)	December 15 (Completed Online)
Undergraduate Course Enrolment Form	April 15	August 15	December 15
Graduate Course Audit Form	April 15	August 15	December 15
Directed Readings Course Outline	April 15 (Latest May 31)	August 15 (Latest September 30)	December 15 (Latest January 31)
Independent Study Course Outline	April 15	August 15	December 15
Request to Enrol in Graduate Course Outside of HRS	May 31 (Form should be submitted to HRS at least two days before deadline)	September 30 (Form should be submitted to HRS at least two days before deadline)	January 31 (Form should be submitted to HRS at least two days before deadline)
Drop Form for Graduate Courses	May 31 - Will not appear on transcript (Form should be submitted to HRS at least two days before deadline) June 29 - Shows as "WDN"	Sept. 30 - Will not appear on transcript (Form should be submittedto HRS at least two days before deadline) Oct. 31 - Shows as "WDN"	Jan. 31 - Will not appear on transcript (Form should be submitted to HRS at least two days before deadline) Feb. 29 - Shows as "WDN"
Request to Transfer from MSc to PhD or from PhD to MSc	Due 6 weeks prior to start of the term	Due 6 weeks prior to start of the term	Due 6 weeks prior to start of the term
Milestone Report Form	Recommended to be handed in by May 31st.
PhD Thesis Forms Thesis Exam Board Supervisor Approval Certificate of Examination PhD Deadlines	8 weeks before defence date 6 weeks before defence date Due with final thesis submission	8 weeks before defence date 6 weeks before defence date Due with final thesis submission	8 weeks before defence date 6 weeks before defence date Due with final thesis submission
MSc Thesis Forms Thesis Exam Board Supervisor Approval Certificate of Examination MSc Deadlines	5 weeks before defence date 4 weeks before defence date Due with final thesis submission	5 weeks before defence date 4 weeks before defence date Due with final thesis submission	5 weeks before defence date 4 weeks before defence date Due with final thesis submission
Record of Milestone Completion for HRS Common Seminar Series Policies and Procedures	Can be handed in at any time. (For students who started in 2009 & 2010).
Advisory Committee Report Form Policies and Procedures	May 31st - All students (completed annually)
Plan of Study Form Policies and Procedures		MSc Students - Year 1 - By the end of the 1st Term (December)	PhD Students - Year 1 - By the end of the 2nd Term (April)
PhD Comprehensive Exam Result Submission Form	Should be completed by the end of 6th term (August) and can be handed in at any time.
Co/Joint Supervision of Student Form	Should be completed before the student arrives and can be handed in at any time.
Change of Supervisor Form	Can be handed in at any time.
Advanced Standing Request Form	Can be handed in at any time.
Change of Exam Date Permission Form	Can be handed in at any time with approval of the course instructor.
MSc Milestones	HRS timeline to complete Milestones for full-time Master's students.
PhD Milestones	HRS timeline to complete Milestones for full-time Doctoral students.
Letter of Understanding	The following is a suggested template for a Letter of Understanding that can serve as the basis for discussion between graduate students and their supervisor(s) to clarify expectations.
Change of Status E.g. Leave of absence or moving from full-time to part-time	This MUST be completed online on your Graduate Web Services Portal by March 5.	This MUST be completed online on your Graduate Web Services Portal by July 5th.	This MUST be completed online on your Graduate Web Services Portal by November 15th.