Office of Faculty Relations

Foreign Academic Visitors

Foreign Nationals who visit The University of Western Ontario as academic visitors are required to obtain the necessary immigration documents to enter Canada, remain in Canada and/or to be paid by Western University.  The nature of the visit will determine the appropriate contract or invitation letter issued by Western University and the paperwork that will be required by Citizenship and Immigration Canada (CIC) to issue the appropriate immigration documentation. 

International Mobility Program

Visiting Professors, Visiting Scientists and Self Funded Academic Researchers are exempt from a Labour Market Impact Assessment (LMIA) from ESDC/Service Canada to obtain the appropriate documentation from CIC. Rather, the employer must adhere to the Intenational Mobility Program (IMP) introduced by CIC in 2015.  IMP mandates that the employer must complete an IMM5802 which is electronically submitted to CIC indicating the purpose of the visit to Canada. A receipt is provided to the Foreign National to complete his/her application package to enter Canada.  The cost of the IMM5802 is $230 payable by the hiring unit/host.

To invite a Foreign National to Western, please contact the appropriate person below to facilitiate the proper process:

Students:

Earl Blaney
Western International

Post-doctoral Fellows:

Mihaela Harmos
Postdoctoral Services Coordinator
School of Graduate and Postgraduate Studies

Visting Faculty

Connie Zrini
Faculty Recruitment Consultant

Jennifer Holburn
Faculty Recruitment Consultant

Visiting Professors

Citizenship and Immigration Canada recognize that academic institutions benefit from academic exchanges and allow international visitors who hold academic positions abroad to take temporary positions in Canada.  Academics are able to obtain a work permit for an academic position at a Canadian Institution without obtaining a Labour Market Impact Assessment (LMIA); however, Visiting Professors are included in the International Mobility Program.

Please contact OFRR for a template letter that may be used by the Foreign National to present to Citizenship and Immigration Canada.

Criteria:

Self Funded Academic Researchers

May be referred to in the academic community as visiting scholars, researchers or scientists; however, Citizenship and Immigration Canada recognizes the terminology "Self funded Researcher."  A self funded academic researcher (SFAR) is conducting research activities in their own field of studty and have autonomous funding arrangements other than an award.  A SFAR is exempt from a work permit and a Labour Market Impact Assessment from ESDC.

Please contact OFRR for a template letter that may be used by the Foreign National to present to Citizenship and Immigration Canada.

Criteria:

Guest Lecturer

A guest lecturer is a Foreign National who has been invited to a Canadian Institution to give a series of lectures which does not comprise a full academic course.  The duration of the visit must be less than one academic term or semester.  These positions are exempt from Labour Market Impact Assessments from ESDC; but fall within the mandate of the International Mobility Program and the Foreign National must apply for a work permit from CIC.  

Please contact OFRR to facilitate the IMM5802 and template letter that must be used by the Foreign National to present to Citizenship and Immigration Canada.

Guest Speaker

A guest speaker is a Foreign National who has been invited to a Canadian institution to address a specific event or to deliver a paper during a seminar or academic related event. The visit must not exceed 5 days.

Please contact OFRR for a template letter that may be used by the Foreign National to present to Citizenship and Immigration Canada.

Academic Conference Attendents

Academics who are attending an academic conference at Western do not fall within the International Mobility Program.  It is advisable that academics who are entering Canada to attend an academic conference present their conference attendence letter to the CIC officer to confirm the nature of the visit to Western University.