MES Program Application Information

Application cycle: program beginning September 2014

Western has a NEW APPLICATION SYSTEM, with all documents required for an initial application assessment uploaded and transmitted electroncially.

Steps 1-3

Step 4

Candidates for an Offer of Admission will be contacted with a request to submit
official copies by mail of required documents such as transcripts and English language test scores before an Offer of Admission is issued.


Do not send official documents unless requested, post-assessment

School of Graduate and Postdoctoral Studies
1393 Western Rd,
London, Ontario, Canada, N6G 1G9
Tel: 519-661-2102


Information on this page....

Submissions and Assessment
Submission deadlines NEW OGS information (October 23)
Electronic submissions
Statement of Academic Intent
Application Checklist and Application fee
English Language Test Score requirements NEW information (October 10)
6 Recommendations for All Applicants
Mailing Address for Official Documents (above)

NEW OGS (Ontario Graduate Scholarship) - open to all applicants (October 23)

Submissions and Assessment
Submission deadlines are firm; items sent or recieved after the final deadline for submissions will not be assessed, even if the late item(s) will complete an application that was initiated prior to the deadline.

Applications are not assessed until the application, all required documents and the application fee have been received. Following reciept, applications are assessed individually and in groups or pools called "rounds". There will be two rounds of assessment. Applicants will be informed of the status of their application following each round.

Submission Timeline
Applications for the MES Program beginning September 2014 will be accepted beginning October 7, 2013. There will be two rounds of assessments. Please see Timeline Guide below for details and submission deadlines. Included in the table below are deadlines for the OGS (Ontario Graduate Scholarship) application. Application to the MES Program and application for OGS funding are completed separately.

MES Program Application Timeline Guide (September 2014 program)
OCTOBER 7, 2013
Accepting applications for the September 2014 program
Assessment Rounds
February 1, 2014
Deadline for receipt of all application materials for all applicants wishing to be considered for round one admission.
Round 1
March 1, 2014
Notices of application result will be issued for round one admission
Round 1
March 1, 2014
Deadline for receipt of all application materials for all applicants wishing to be considered in the final round of admissions.
Round 2
April 1, 2014
Notices of application result for the final round of admissions will be issued.
Round 2
OGS (Ontario Graduate Scholarship) Application Deadlines
January 24, 2014 Deadline for receipt of new OGS on-line applications. No new OGS applications will be accepted after this date.
January 31, 2014 Final Deadline for receipt of submissions related to OGS applications. Application portal closes for the year

Electronic Submission of Required Documents

For the purpose of initial assessment of your application, we accept electronic copies of required documents. High quality scans, photocopies and electronic versions of official documents are accepted. Applicants will upload these documents to complete the on-line application. Please see the Applicant Checklist for information on what documents are required for your application (Canadian Citizen, Permanent Resident or International Applicant).

*unofficial transcripts - any version of a transcript that is not the Official paper copy issued by the Registrar of the institution in a sealed institutional envelope. An opened (unsealed) official transcript is an unofficial transcript.

**incomplete transcript - an academic record for a student who is enrolled in an academic program in progress.

Applicants will provide the contact information for their referees on the on-line application. Referees will receive an Email from Western and access to the Reference Form. The form will be completed on-line and sent directly back to Western, from the referee.

Who can be a Referee?

References should be provided by faculty members encountered in classroom settings during the last two years of undergraduate degree studies (or graduate studies if the applicant has earned an advanced degree). We do not recommend procurement of references from Postdoctoral Fellows, Teaching Assistants, or PhD students. Applicants returning to studies after an absence of three or more years* may provide employer/supervisor references, in lieu of academic references. Where possible, academic references are preferred. References written specifically for the purpose of application to the MES Program are requested.
* The length of time away from studies is determined by the degree completion date on the transcript.

Reference Letters by Mail
The submission of Reference Forms is strongly recommended and preferred as the reference form contains specific questions relevant to the MES program. If referees prefer to provide a reference by post, these letters must be mailed by the referee to the program. Letters must arrive in sealed, school envelopes with the signature of the referee over the seal. Unsealed, opened or letters arriving in plain, unsigned envelopes will not be accepted.


Statement of Academic Intent
As part of an application to the MES Program, you are required to submit a Statement of Academic Intent*. The Statement of Academic Intent provides an opportunity for applicants to freely express their interest in the program while providing information useful to determining the suitability of the candidate for entry into the program. The evaluation of your statement will focus on both content and the effective expression of your interest in the program as it relates to your particular goals and aspirations. Attention will be paid to writing skill and style in terms of organization, cohesive and concise articulation of thought, clarity of expression, and proper use of grammar and punctuation.  In preparing the Statement of Academic Intent, applicants are encouraged to use the following list of topics as a guide for organizing the content of their statement:

Required Format for Statement of Academic Intent

length: 500 words (minimum) to 750 words (maximum). Statements exceeding the maximum will not be reviewed.
style: original prose format, written specifically for the purpose of application to the MES Program
format: 12-point font, double-spaced on numbered pages (example: page 1 of 2)
header: at the top of each page of your statemtent document:
YOUR FULL NAME _ Statement of Academic Intent_ MES Program Application 2014
document type: electronic documents (.rtf), (.doc) or (PDF) are preferred. Scanned copies of other types of files are also acceptable.

MES Program Application Checklist

Canadian Citizens
Permanent Residents (Canada)
Internationals (applicants who require a Study Permit)
1. On-line application In addition to items in the left column, include: In addition to items in the far left column, include:
2 a. Unofficial transcripts from all post-secondary insitutions attended, including college programs.

2 b. For degrees or diplomas earned outside of Canada, a photocopy or scan of the certificate of graduation is required
6. Certified English translation of transcripts, when the original is not in English 6.Certified English translation of transcripts, when the original is not in English
3. Contact information for two academic references 7. When English is a second language, an English Language Proficiency Score may be required. Exemptions 7. When English is a second language, an English Language Proficiency Score may be required
4. Statement of Academic Intent 8. Proof of citizenship: scan or photocopy of Permanent Resident card, front and back 8. Proof of citizenship: scan or photocopy of national photo identification such as a passport photo identification page only
5. Application Fee 100.00 CDN    

APPLY To the MES Program NOW

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English Language Proficiency for the MES Program

Students in the MES Program are called upon to exercise their communication skills frequently within the classroom (daily) and through written assignments, group work and oral presentations. A strong command of the English language in all areas (oral, reading, writing, listening, comprehension) is required for success in this dynamic fast-paced environment. Students must be prepared to complete reading and writing assignments within short time frames as well as contribute productively to discussions in class without advanced or comprehensive exposure to materials presented. Group work and participation in class demands strong listening skills and comprehension of the language at an advanced level.

Applicants whose first language is not English must furnish evidence of their proficiency in the use of the English language by submission of one of the following tests. An acceptable test score is one that meets or exceeds the minimum standard of achievement and is no more than two years old at the time of application.

Those graduates from CultureWorks or Fanshawe College’s ESL Program must provide official proof of graduation.


Other formal evidence of graduate level proficiency in English may be considered in lieu of these test scores. Applicants with degrees from institutions where the language of instruction is English are exempt from providing a score (with their application), provided the applicant attended the institution for at least two full years of study. Similarly, applicants having lived and worked in settings where the language of business communication was exclusively in English are exempt from providing a score with their application. Notation of this experience should be included in the Statement of Intent, or an additional letter of reference from the school or employer included with the submission. The university reserves the right to request a test score from applicants in this circumstance at a later date, as a condition of acceptance into the program. A decision will be made at the discretion of the School of Graduate and Postdoctoral Studies for exemption.

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Six Recommendations for all applicants

1. Space in the MES Program is limited and the number of available positions will change with each round of selections. Early application to the program is recommended to increase the opportunity for selection in each round.

2. Pay the application fee promptly. Instructions on payment methods are included with the on-line application. The application fee for the 2014 MES Program is $100.00. Your application will not be assessed until payment is received (no later than the deadline for submissions). The application fee is non-refundable.

3. Avoid delays in the delivery of your references:

4. Submit only the materials that have been requested. Additional materials will not be reviewed and will cause delays in the processing of your application. A few examples of additional material are listed below.

5. Avoid delays in the delivery of Post-Assessment Official Documents (Offer Of Admission pending, see Step 4, top of page)


School of Graduate and Postdoctoral Studies
1393 Western Rd,
London, Ontario, Canada, N6G 1G9
Tel: 519-661-2102

6. Consider application for OGS funding (Ontario Graduate Scholarship); competition is open to all applicants. Review the rules for application early. Submission deadlines are posted above.


List of Official Documentation

An applicant to the MES Program who is eligible for an Offer of Admission, will be asked to submit Official Documentation, after the initial assessment of the application file is complete. Applicants in this position will be informed of the request. All applicants should be prepared should a request for documents be made.

Official transcript from each post-secondary institution attended prior to applying to the MES Program. Applicants who have attended Western University are not required to submit Western University transcripts. All other official transcript copies must be ordered separately by the applicant and mailed directly to the School of Graduate and Postdoctoral Studies (address above).

What is an Official Transcript?

In order to be considered official, transcripts must be received by Western in the original sealed university envelope that bears the stamp,seal or signature of the university official issuing the transcript, on the flap of the envelope. Transcripts arriving in unofficial envelopes, in unsealed, resealed or opened condition are no longer valid for purposes of application and will not be accepted.

Electronic copies, scans, photocopies and facsimiles (faxed copies) of official transcripts are not considered official copies. Official transcripts should be delivered directly to Western from the university of origin. We strongly recommend that applicants begin the process of procuring official transcripts as early as possible to avoid long delays in the delivery of necessary papers.

Special Circumstances

If the issuing institution will not supply an official transcript copy, the applicant must obtain a hard-copy original letter from the institution indicating the policy and that official copies of transcripts will not be re-issued. This sealed, signed letter will be submitted with a photocopy of the original transcript that is fully legible and freshly date stamped, signed and sealed in an official envelope by the Registrar of the issuing institution.

Translated Transcript Copy

If the transcript and degree certificate are not in English, a certified translation (signed and stamped/sealed) must also be included with the original language documents.

English Language Proficiency Score
Official paper copy of your language test score, sealed in its original envelope and mailed directly to the School of Graduate and Postdoctoral Studies. Photocopies, scanned copies and stale-dated test scores (more than two years old at time of application) are not considered official. TOEFLiBT test scores are the only scores submitted electronically directly from the testing agency to Western. (Western ID: 0984)

Official Documentation for Presentation (submitted to Western and returned to student)
Certificates of Graduation (diplomas), Permanent Resident identification and Study Permits

Students with degrees from institutions outside of Canada will be required to present the original degree certificate to the School of Graduate and Postdoctoral Studies, should an Offer of Admission be issued and accepted. Presentation of this document as well as Permanent Resident identification (Permanent Residents of Canada) and Study Permits (international students) can be made in person, prior to the beginning of term. The student retains this official documentation after presentation.

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This page was last updated on October 23, 2013
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