Frequently Asked Questions about the Graduate Application Process:  How to Apply Online

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In order to apply to graduate studies at Western, it is important that you understand the essential elements of the Western graduate school application. No application will be considered until it is complete. The responsibility rests with the applicant to ensure that all documents (e.g., transcripts, letters of recommendation, test results such as TOEFL scores, GRE scores) are submitted by the program’s respective deadline.

Online Application

To apply for admission, a completed online application must be submitted, providing Western with the following:

Personal Information

We ask for basic information concerning your identity and contact information.

Academic History

We ask that you supply Western with a listing of all post‐secondary schools you have attended.


We will email your referees within 24 hours of entering or updating your reference information. Each reference will be collected by Western and distributed alongside your application once it arrives. No paper reference letters are required.

Supplementary Questions 

Our graduate program may ask you unique questions that reflect elements of the program, the responses you provide are made available to the program during the assessment process.

Application Fee Payment 

Western accepts two methods of payment in order to process your application.

  • Credit Card (Visa/MasterCard)
  • Cheque/Money Order

Supplemental Documents 

Western makes it possible for you to submit your supporting documents in a digital format. This includes an academic record/transcript from each school you note in your Academic History and any additional documents required by the program you are applying to.

Proficiency in English Scores

(If applicable you must have the testing service send your score electronically to Western.)

  • The Test of English as a Foreign Language (TOEFL). Western's TOEFL ID is 0984.
  • The International English Language Testing Service (IELTS) of the British Council.
  • The Michigan English Language Assessment Battery (MELAB) of the University of Michigan.
  • The Canadian Academic English Language Assessment (CAEL Assessment).



Western accepts digital academic records within your application,  however if you are offered admission you are required to provide one official academic transcript* from each post-secondary institution you have attended. These documents should be mailed directly to The School of Graduate and Postdoctoral Studies, 1393 Western Rd, London, ON  N6G 1G9

Past or current students of The University of Western do not need to provide transcripts for their academic history at Western. This information will be obtained internally.

Note: Western considers a transcript official only if it is received in a university envelope that is sealed and signed on the flap by the official person in the office issuing the transcript. If the transcript and degree certificate are not in English, a certified translation must also be included. (Non-English transcripts from institutions within Canada do not require a translation.)
All documents and transcripts submitted to The University of Western Ontario become the property of the University and will not be returned.

Additional Documentation

Statement of Interest, CV
All supporting documentation is collected digitally within the application unless otherwise noted by the program.

Preliminary Assessment

Once Western receives your completed application and payment, an automated email will be sent to you confirming receipt of the completed application. The School of Graduate and Postdoctoral Studies will complete a preliminary assessment of your application to calculate an admission average, establish an academic degree basis for your potential admission and determine any additional documentation required by Western should you receive an offer of admission.  After your application passes through the preliminary assessment phase an email will be sent to you confirming your application is now in the hands of the program to which you are applying.

Electronic References

Once your references have successfully completed the electronic reference form, you will receive confirmation that this has been submitted via e-mail. The electronic reference will be processed at Western centrally and delivered to the program(s) you have applied to in one business day.

Program Review

The length of the application review process varies by program and can take as long as four months. The School of Graduate and Postdoctoral Studies recommends checking the program website(s) to which you have applied or contacting the program directly to learn of expected decision timelines.

Accessing the Western Student Center

Upon Western receiving your application, a confirmation e-mail will be forwarded to you providing you with information regarding your application profile at Western. This information is key to accessing your Western Personal Computer Account. Once you have activated your Computer Account you will be able to log into the Student Center, Western’s portal for student information.

As an applicant, the Western Student Center will allow you to:

  • Update personal information (including contact information)
  • Check your application status
  • Explore the Western course catalog
  • Accept an offer of admission

For an overview of activation and password requirements associated with your application, please visit Passwords and Access.

Admission Decision

Western informs all applicants of an admission decision whether you or offered admission or not.  All offers of admission are sent digitally to the applicant at the email address you supply in your application.

Applicants who have been offered admission to the School of Graduate and Postdoctoral Studies can accept or decline their offers of admissions online through the Western Student Center.

  • Login into the Student Center with the information provided with your Western Identity and locate the Admissions grid
  • Select "Accept or Decline" to begin the decision process

Below is an overview of important passwords and applicable websites that are associated with your Western application.

The Application

Access to the Western University Graduate Application requires one of two sets of credentials:

  • An active Western Student Identity (login, password)
  • An active Western Applicant Account created on the initial page of the application (login, password)

Western Access Code

For applicants who do not hold a current Western Student Identity a Western Access Code will allow you to activate your Western identity.

To obtain your Western Access Code (e.g. 1234), please visit Western Access Code Retrieval. You will need:

  • Your Western ID (e.g. 250555555)
  • Your Application Number
  • Your birthdate

Western Identity

Activating your Western Identity will give you access to the Student Center.

To activate your Western Identity, please visit Western Identity Manager. You will need:

Student Center

Western's portal for student information, the Student Center will allow you to review your application status, update your contact information, and accept an offer of admission.

To access the Student Center, please visit Western Student Center. You will need:

  • Your Western ID (e.g. 250555555)
  • Your password, as created by you when activating your Western Identity

Contact Us

Darlene McDonald
Graduate Coordinator

Department of Chemistry
Western University
Chemistry Building
1151 Richmond Street
London, Ontario, Canada N6A 5B7

P (519) 661-2166
F (519) 661-3022

Office Hours
Monday-Friday 8:00-3:30

Fields of Research

Chemical Biology

Synthesis and Catalysis

Energy and Mechanism


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