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Animal Care & Use / Animal Use Subcommittee  / Forms

Animal Use Protocol (AUP) Forms in eSirius

 

 

 

 

 

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Welcome to eSirius - the NEW Web-Based Protocol Management Program!

  • eSirius is a 'protocol management system' that enables investigators to access their 'Animal Use Protocols' (AUPs) online. This system allows AUP submissions, Protocol Modifications, Protocol transfers and annual Protocol Renewals to be completed on-line.
  • Through eSirius AUP information is more streamlined, comprehensive, centralized and accessible by PI's and the AUS.
  • The Protocol Review process follows a similar workflow as it has in the past; however all review correspondence is now facilitated on-line.
  • eSirius will automatically send investigators 'Alerts' and reminders that will outline all of their current AUP activities including un-finished AUPs, pending Protocol Modification requests, annual and four-year Protocol Renewal reminders, etc. This information was previously sent via email.

See below for Important eSirius System Access Steps.

 

eSirius Access

Access to the eSirius Animal Use Protocol Management web program is only granted to researchers and their designates with AUS approved AUPs and an active UWO email account.

Step 1: Ensure you have an active UWO email account. Contact UWO’s Computer Accounts Office (accting@uwo.ca, 519-661-3800) if you encounter difficulties with your UWO username and/or password. All individuals without a UWO email account – those associated with affiliated institutions - must apply to UWO’s Human Resources for an 'Associated Person 'status by sending Register New Associated Persons.

Step 2: Link to eSirius via Western's ROAMS - Remote Office Access Management System.

Step 3: Follow the eSirius ROAM's Access Instructions

Step 4: Contact the eSirius Administrator to request assistance. 

 

eSirius New Animal Use Protocol Reference


Please read and follow the instructions included in the eSirius Instructions.htm. The Instructions provide a reference by which you can navigate the eSirius AUP Application form; It explains each AUP Section, outlining CCAC's guidelines as to how to answer the questions and also provides examples and indicates required button use.

Note: Applications not completed as requested will be returned for additional information, which may result in review process delays.

For information regarding protocol review processes and associated timelines, link to the Protocol Review web page.
 

 

 

 

eSirius Training Manual - Principal Investigator

For a complete guide to using the eSirius Protocol Management Program with step-by-step instructions and detailed illustrations outlining all of the main capabilities that are available to Researchers, please link to the eSirius Training Manual for Principal Investigators.

 

 

Initial Startup of eSirius

For detailed instructions as to the initial startup of eSirius, please link to the eSirius Login Instructions form. Questions answered within this section include:

  • How do I login to eSirius?
  • How do I use my Home Page?
  • How do I use the Table of Contents?
  • How do I change my password?

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Introduction to AUP Forms - Creating & Submitting

For an introduction to the creation and submission of new AUP Forms within eSirius, please link to the eSirius Form Introduction document. Questions answered within this section include:

  • How do I create and submit an application for a NEW protocol and what are the specific steps involved?
  • How do I submit an application for a new protocol from an exisiting AUP?
  • How do I transfer the ownership of one of my AUPs to another researcher?

Submit

AUP Review & Committee Approval - Workflow Process

For a detailed outline of the AUP Review Workflow Process in eSirius, please link to the eSirius AUP Workflow document. Questions answered within this section include:

  • How do I submit a new AUP to the AUS Office for review?
  • What do I do when the AUS Office returns my AUP to me for revision?
  • How do I know whether my new AUP is approved or not?

Link to the Protocol Review web page for more information regarding AUP Review Processes & Timelines.

Workflow

Submitting Protocol Modifications in eSirius

All changes associated with a previously approved Animal Use Protocol must be submitted for review and approval by the AUS via the Protocol Modification Form in eSirius.

For instructions regarding the submission of modifications to your approved AUPs, please link to the eSirius Modification Submission document. Questions answered within this section include:

  • How do I submit a Protocol Modification for an Approved AUP in eSirius?
  • How do I submit a Modification to my Animal Numbers in eSirius?
  • How is a Protocol Modification Approved?

Modification

Submitting an Annual Renewal for an Approved AUP in eSirius

Yearly renewals are required from the 2nd to the 4th year following the AUP's initial approval and each subsequent full renewal in the life of the protocol.

Once you receive the Protocol Renewal Alert on your eSirius Home Page, please complete the Protocol Renewal form to provide an update on the AUP's status, progress and any problems encountered.

Should you have any questions related to Annual Protocol Renewals, please do not hesitate to contact us via our NEW email address, ausPAM@uwo.ca. You may also reach us by phone at x82242.

For instructions regarding the completion and submission of your Annual Renewal Forms for Approved AUPs, please link to the eSirius Annual Renewals document. Questions answered within this section include:

  • How will I know that my AUP is due for Renewal?
  • How do I access the Annual Protocol Renewal form?
  • How do I successfully complete the Annual Protocol Renewal form?
  • How is an Annual Protocol Renewal Approved?

Link to the Protocol Review web page for more information regarding Protocol Renewal Review Processes & Timelines.

Renewal

 

Submitting a Full Renewal for an Approved AUP in eSirius

Full Renewals are required every 4th year of an approved AUP's life.

At the time of renewal, you may choose to Expire or Renew your AUP. You must also indicate the total number of animals used during the past AUP year. The Full Renewal process involves a full resubmission of the protocol along with a 3R’s Progress Report outlining the progress made during the past four years.

For instructions regarding the completion and submission of your Full Renewal Forms for Approved AUPs, please link to the eSirius Full Renewals document. Questions answered within this section include:

  • How will I know that my AUP is due for Full Renewal?
  • How do I access the Full Renewal form?
  • How do I successfully complete the Full Renewal form?
  • How do I EXPIRE my AUP at Full Renewal?
  • How do I RENEW my AUP at Full Renewal?
  • How is a Full Renewal Approved?

Link to the Protocol Review web page for more information regarding Protocol Renewal Review Processes & Timelines.

FullRen

 

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Last updated on Wednesday, January 19, 2011